Event overview
Live counts from the EventPilot database
Live Excel sync status will appear here.
Create event
Each allowlist supports up to 10 usernames. User accounts can be created under Admin user setup.
Event list
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| Event | Client | Date | Status | Access | Action |
|---|---|---|---|---|---|
| No events found. Create your first event above. | |||||
Admin user setup
Choose which allowlist this account belongs to. Password must be at least 10 characters.
Created users
All user accounts, grouped by TTC or Client allowlist
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| Username | Allowlist | Role | Assigned event(s) | Account status | Created | Access controls |
|---|---|---|---|---|---|---|
| No users created yet. Add a user above. | ||||||
Guest list
Search by name, company, email, phone or designation
✕
Filter:
| Sr No | Source | Company | Name | Designation | Approval | QR | Attendance | Actions |
|---|---|---|---|---|---|---|---|---|
| Select an event to load registrations. | ||||||||
Printer:
📷 Scan QR / Check In Attendee
Focus the field, scan, and validate attendee. Badge preview updates instantly.
Or pick attendee from list:
🖨 Badge Live Preview
Ready to print on SUNMI device.
⚙️ Badge Layout, Fonts & Design Settings Tap to customize
Badge Layout & Template
Configure badge lines, alignment, and formatting like in MS Word / Excel.
Text Wrapping Options:
Lines on Badge (top to bottom):
⚙ Label Dimensions & Margins (mm)
🎁 Gift Collection Counter
Scan attendee Gift QR pass or enter token to instantly confirm handover.
Checked-in Attendees & Gift Collection
Track attendee feedback status and issue/redeem gift passes.
✕
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| Sr No | Source | Company | Attendee | Designation | Feedback Status | Gift Status | Actions |
|---|---|---|---|---|---|---|---|
| Loading attendee records... | |||||||
⚙️ Feedback Form Links & Google Sheets Bridge Configuration
Client Feedback Form Link
Paste the external feedback form URL (Google Forms, Microsoft Forms, Typeform, etc.) provided by the client.
No client feedback form link saved yet.
Feedback & Gift Gateway URL (Share with attendees or include in client form):
Select an event to view gateway link
When attendees submit the feedback form, their Gift Collection QR code is automatically unlocked and presented to them.
🎁 Attendee Gift Pass Claim Link (Put this in Google Form Confirmation Message):
Select an event to view claim link
How to use: In your Google Form settings under Presentation → Confirmation message, paste this link. When attendees click Submit on Google Forms, they tap this link and their Gift QR pass displays immediately on their phone!
⚡ Automatic Bridge: Google Form Live Responses Sheet
AUTOMATIC SYNC
How it works: In your Google Form ➔ Responses tab ➔ click the green "Link to Sheets" button. Paste that Google Sheet URL here. EventPilot will automatically sync all responses every 20 seconds, mark attendees as 🟢 Form Filled, and dispatch their Gift passes!
No Google Sheet Responses Bridge connected yet.
Reports & client attendance
Admin report includes all registration, attendance, feedback, gift, QR and event fields. Event users see limited attendance information.
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Quick Filter:
| Sources | Registration Status | Company Name | Full Name | Designation | Mobile Number | LinkedIn ID | Attendee Status | Feedback Status | Feedback | Gift | Event Name | Event Date | Client Name | Attendee ID | Event ID | QR Status | Check-in Time | Gift Collection Time | Badge Status | QR Token | Feedback Token | Gift Token | Created At |
|---|
📧 Email Integration (Outlook / Microsoft 365)
Send entry pass QR codes and feedback gift passes using your company Outlook account.
Direct Microsoft 365 Cloud Sign-In (Send From Your Personal Account)
Sign in directly with your own Microsoft 365 account (e.g. niraj.pawar@ttc-marketing.com). Uses standard user permissions — no admin privileges or admin consent needed!
Checking status...
🟢 Active Sender:
All event emails (entry pass QR codes, gift passes, test emails) will send automatically from this account via Microsoft Graph API.
Sign in with your regular corporate account. No administrator approval needed!
🔑 Action Required to Complete Sign-in:
1. Copy your one-time code:
2. Click the button below to open Microsoft's sign-in page, paste the code, and sign in with your account.
2. Click the button below to open Microsoft's sign-in page, paste the code, and sign in with your account.
📶 WhatsApp & SMS Integration
Send entry pass QR codes to attendees directly via WhatsApp and SMS.
Ready
The mobile number used for WhatsApp and SMS dispatch.
http://192.168.0.122:8082/ (Instant phone delivery) | Cloud: https://www.traccar.org/sms/
Direct Wi-Fi: In Traccar app, enable "Local Service" and copy the 36-char Local Token. Cloud: Copy the long multi-line Cloud Token.
For 24/7 WhatsApp when laptop is OFF, enter your Render Cloud Bot URL with
/send
📱 Message Templates & Live Mobile Preview
Edit wording, line breaks, and emojis. The live handset on the right updates instantly in real-time.
Quick Insert:
{name}
{event_name}
{company}
{qr_link}
Quick Insert:
{name}
{event_name}
{company}
{qr_link}
0 characters
📱 Live Handset Display
🧪 Test WhatsApp & SMS Dispatch
⚙️ Alternative: Custom SMTP Settings (Optional)
Only needed if you are NOT using the one-click Microsoft sign-in above (e.g. Gmail or custom SMTP server).
🧪 Test Outlook Email Delivery
Send an instant test email via Outlook to verify your connection.